Club constitution rules

Maumturks Walking Club

Constitution and Rules

1. MAUMTURKS WALKING CLUB
1.1 The name of the Club shall be the Hereinafter referred to as “the Club”.

2. OBJECTIVE OF THE CLUB
2.1. To promote the interests of walking amongst members of the Club.

2.2. To provide an opportunity for members of the Club to meet and participate in walking activities together.

2.3. To act on behalf of and in the interests of Club members.

2.4. To promote awareness of the need to maintain access, conservation and protection of the land.

3. MEMBERSHIP OF THE CLUB
3.1 Membership of the Club shall be on the basis of individual memberships and only paid up members shall be allowed to walk.

3.2. In addition to 3.1 above membership of the Club shall only be open to individuals who recognise that hill walking activities can be dangerous and can cause personal injury.

3.3. The leader reserves the right to refuse anyone to participate on any club walk.

4. MANAGEMENT OF THE CLUB
4.1. The Management of the Club shall be entrusted to the Club Committee hereinafter referred to as “the Committee”.

4.2. Members shall abide by Club Guidelines. Any member failing to do so, wilfully damaging property, or otherwise bringing the Club or members into disrepute, or acting against the interests of the Club, shall be liable to be summarily suspended or removed from the roll of members by the committee. The reasons for such sanction must be announced at the earliest agreed Club Meeting. Such sanction may be overturned by a resolution passed by a majority of no less than three-fourths of the members present and entitled to vote at a subsequent General Meeting of which due notice has been given.

5. OFFICERS OF THE CLUB
5.1. The elected Officers of the Club shall be the President/Chair, the Secretary, the Treasurer and the P.R.O hereinafter referred to as “the Officers”.

5.2. Voting for the election of Officers shall take place at the AGM, which shall take, place no later than the last day of May.

6. COMMITTEE OF THE CLUB
6.1. The President of the Club will normally preside at and Chair all meetings of the Club and shall be responsible for reporting to the Membership at the Club’s AGM.

6.2. The Committee shall be composed of the Officers of the Club.

6.3. The Committee shall nominate a representative (or representatives) of the Club to attend MI Council meetings and represent the views of the Membership and vote on behalf of the Club.

6.4. The Club Secretary shall be responsible for all correspondence relating to Club affairs and for announcing Committee meetings, and the production and distribution of minutes from those meetings. The Secretary shall also be responsible for announcing the AGM and shall give, at lease 30 clear days notice of such a meeting and its agenda. Items for inclusion should be submitted at least 25 days prior to the AGM. The Secretary shall keep records about the Membership of the Club and shall report to the MI the size of the Membership.

6.5. The Committee may, wherever it thinks fit, and shall, on a requisition made by five or more members, confine an Extraordinary General Meeting (EGM), Seven days notice of such a meeting shall be given by the Secretary to all members, and the business for which the meeting is called shall be stated.

6.6. The Treasurer shall be responsible for the collection of subscriptions and will account for any other income and expenditure made on behalf of the Club. The Treasurer shall be responsible for the payment of the membership subscription to the MI and the insurance premium if this option is taken up.

6.7. A quorum for a meeting of the Committee shall be half of the elected voting members. In addition to the AGM the Committee (or Club) shall hold at least four meetings each year.

6.8. It will be the responsibility of the P.R.O to endeavour to promote all club activities at every available opportunity.

7. CLUB SUBSCRIPTIONS
7.1. The committee shall have the power to set membership subscription levels for the Club on an annual basis.

8. RULES OF THE CLUB
8.1. The Committee shall have the power to set membership levels and visitors registration levels for the club on an annual basis.

9. AMENDMENTS TO THE CONSTITUTION OF THE CLUB
9.1. This Constitution may be amended by a two-thirds majority. Notice of any amendment must be delivered to the Secretary at least 25 days prior to the AGM.

9.2. The Club can be dissolved by two-thirds majority vote carried out in accordance with Article 9 whereupon the Committee will arrange to discharge any assets amongst the Members (or donated to Charity, MI Environmental Defence Fund, Mountain Aid Rescue etc). Any liabilities at the time of dissolution shall be the joint responsibility of all members.

CHILD PROTECTION POLICY
As we do have members under the age of 18 yrs. We have adopted a Code of Ethics and Good Practice for children in sport. While we have a 16 page children’s policy from MI which gives a good comprehensive look at issues around under 18’s in our club and a book on good practice for children in sport from the Irish Sports Council, we are keeping it as simple as possible for the needs of our club.

ON THE CLUBS BEHALF
We will be putting the child’s welfare, safety, and enjoyment first.
We will be treating all young people with respect and dignity.
We will be making walking as fun as possible.
On the members and visitors behalf we ask that all members and visitors under the age of 18 years must be accompanied by their parent or guardian, on all walks and club trips.  They will be the parents or guardians full responsibility.  Parents or guardians must check that the walk is suitable as the leader or club will not be responsible.  Please insure the child has suitable walking gear and any other requirement he or she may need during the walk, e.g. medication.  As members of our club enjoy taking photos if you would prefer your child not to be photographed please let me / leader know.

Pat Lydon

Chairperson

Maumturks Walking Club